Build Log

MedinaCHF Member Management Round 1 + Mobile Nav Fix

August 13, 2026

Leadership can now manually add a member, send a real Clerk invitation, and see onboarding status — plus a mobile usability fix for the Leadership nav's hidden tabs.

MedinaCHFFeatureAuthMobile UX

new server actions

adversarial audits run

real bugs found + fixed pre-deploy

production deploys

Timeline

Start

Charge received

Leadership Manual Member Add + Onboarding, Round 1 — tightly scoped, no spreadsheet import or onboarding wizard yet

Orient

Surveyed existing architecture

Explore agent traced families/adults/clerkUserId linkage, the application-accept invite pipeline, and confirmed the Clerk webhook was unregistered and application-only

Build

Manual add + invite + detail page

createMemberManually, sendMemberInvitation, updateMemberBasicInfo, archiveMember, reactivateMember, deleteMember; clickable Current Members cards; new Member Detail page

Fix

Rewrote Clerk webhook

Switched from applications.parentEmail lookup to adults.email lookup so manually-added members (no application row) actually activate

Audit 1

Independent adversarial audit

Found deleteMember checked only 4 of 19 real familyId-referencing tables, and invitation duplicate-detection guessed at Clerk's error shape via message substring

Mid-session

Mobile nav scroll-cue request added

Zeb flagged Leadership nav tabs (Group Insights, Admin) hidden off-screen on mobile with no scroll affordance

Audit 2

Second independent audit

Verified both fixes, found one more real bug: tier-2 nav row went stale when tapping a tier-1 tab without navigating

Deploy

Shipped + verified live routes

commit 1803e4f7, redeployed after Zeb added CLERK_WEBHOOK_SIGNING_SECRET to Vercel

Design

Bulk-load design conversation (not built)

Walked through creating real Clerk accounts directly (skipPasswordRequirement) instead of per-family invitations, confirmed schema already supports every field named (kids, ages, interests, last name) with zero new columns needed

What shipped

lib/actions/member-management.ts — createMemberManually, sendMemberInvitation, updateMemberBasicInfo, archiveMember, reactivateMember, deleteMember (products/medinaCHF/)

Rewrote app/api/webhooks/clerk/route.ts to key off adults.email instead of applications.parentEmail (products/medinaCHF/)

components/coordinator/AddMemberButton.tsx — inline + Add Member form (products/medinaCHF/)

app/coordinator/members/[id]/page.tsx + components/coordinator/MemberDetailPanel.tsx — new Member/Family Detail view (products/medinaCHF/)

components/coordinator/CurrentMembersSearch.tsx — cards now clickable, onboarding status badge added (products/medinaCHF/)

components/coordinator/ScrollableTabRow.tsx — reusable horizontal-scroll fade + auto-scroll-into-view wrapper (products/medinaCHF/)

components/coordinator/CoordinatorNav.tsx — both nav tiers wrapped in ScrollableTabRow (products/medinaCHF/)

“why would we need signup with we just load all of the emails and create clerk IDs for everyone”
— Zeb, reframing the bulk-load design from 'invitation email per family' to 'create the Clerk account directly, they just log in'